2026-10-23T18:50:32

RFQ for Building Materials: Spec, Delivery and Payment Checklist for Projects

A good RFQ for building materials makes quotes from several suppliers comparable like for like. This checklist is built from the components of a government procurement terms of reference (quality with SNI/TKDN options, quantity, arrival schedule, location, transport and packing, service level), the down payment limits in Perpres 46/2025, the instalment and retention rules in Perpres 16/2018, and BPS data for September 2026. Government rules are used as a benchmark; private contracts are free to agree their own numbers. Data as of 23 October 2026, not legal advice.

RFQ for building materials: a 10-part checklist for specification, delivery and payment

RFQ part	What to write	Basis / benchmark	homeX note	Source
1. Specification and quality	Quality (SNI/TKDN option), quantity, arrival schedule, location, transport and packing method, service level	Components of the government procurement terms of reference, DJPB Ministry of Finance	Add equivalent brands, sizes and tolerances; calculate quantities with the tile, cement and gypsum article	DJPB Kemenkeu
2. Mandatory standard and certificate	For rebar write SNI 2052:2024 and ask for a copy of a valid SPPT SNI; for cement name the SNI by type (for example 2049-1:2020 portland)	Permenperin 55/2024 (SPPT SNI valid 1 year); Permenperin 26/2024 for cement	See the homeX mandatory SNI article and the rebar SNI check article; we did not find plywood to be mandatory SNI	JDIH BPK (teks lengkap)
3. TKDN and material data	For government or SOE projects ask for the TKDN value and certificate; check material data in SIMPK	Directorate General of Construction, PU, 26 August (SIMPK as the material information and validation centre)	Full TKDN explanation is in the homeX TKDN guide; private projects usually do not require it	Bina Konstruksi PU
4. Price and VAT	State unit price, whether VAT is included, and the supplier VAT-registered status; VAT 12% on an 11/12 base for non-luxury goods	DJP press release on VAT 2025	Effective burden equals 11% (12% x 11/12, homeX calculation); confirm with a VAT-registered supplier	Ditjen Pajak
5. Price validity	State quote validity and the condition for locking the price after the PO; building IHPB up 9.63% y/y, rebar 11.99%, crushed stone 11.86%	BPS release, 1 October 2026 (IHPB September 2026)	A 7–14 day validity is homeX analysis, not data; adjust to how fast the commodity price moves	BPS
6. Delivery and schedule	Franco project or ex-warehouse, unloading hours, route and delivery date; avoid Jakarta truck ban hours 06.00–09.00 and 16.00–20.00 WIB	ANTARA, 29 April 2025 (Jakarta Pergub 89/2020)	Public lead-time data per supplier is unavailable; ask for written dates and a late-delivery penalty	ANTARA
7. Down payment	Government benchmark: micro/small Rp50–200 million at least 50%; Rp200 million–2.5 billion at least 30%; Rp2.5–15 billion at most 30%; non-micro/small at most 20%; multi-year contracts 15%	Perpres 46/2025 Article 29 (pasal.id, status "processed, not yet reviewed")	Applies to government procurement; for private purchases use it as a comparison and ask for a down payment guarantee	pasal.id
8. Instalments, retention and materials on site	Monthly, instalment or lump-sum payment; 5% retention as maintenance guarantee; materials not yet installed on site can be paid if listed in the contract	Perpres 16/2018 Article 53 (original text; pasal.id has not mapped changes by Perpres 46/2025)	For project material purchases, write payment per delivery and acceptance stage, not just monthly	pasal.id
9. Guarantees	Bank guarantee or surety bond that is unconditional and easy to call, paid within 14 working days at the latest	DJPB Ministry of Finance on Perpres 46/2025	The 14 working days is a government procurement guideline; adjust in private contracts	DJPB Kemenkeu
10. Price adjustment and disputes	Write the price adjustment formula (reference index, threshold, period) and the dispute resolution method	Perpres 16/2018 Article 52 (price adjustment as a contract content)	BPS IHPB by commodity can serve as the reference; we found no standard formula for private contracts	pasal.id

Sources: DJPB Ministry of Finance (Perpres 46/2025), pasal.id (Perpres 46/2025 Article 29; Perpres 16/2018 Articles 52 and 53), BPS 1 October 2026, Directorate General of Taxes (VAT), ANTARA 29 April 2025, Directorate General of Construction PU, JDIH BPK (Permenperin 55/2024). Data gaps: pasal.id marks the Perpres 46/2025 text as not yet reviewed and has not mapped changes to Article 53; government rules are only a benchmark for private contracts; lead-time data, real supplier payment terms and private price adjustment formulas are unavailable; no audited supplier RFQ sample. Not legal advice. Data as of 23 October 2026.

How to compare quotes from several suppliers

homeX analysis: build one comparison table with columns for unit price, VAT, freight, validity, down payment, instalments, guarantee and delivery date. The cheapest unit price is not necessarily the cheapest if freight is billed separately, the down payment is large, or the delivery date falls in truck ban hours. For large projects, split the RFQ by material group (structure, finishing, installations) so specialist suppliers can bid.

Documents to request with the quote

Ask for the factory technical data sheet, a copy of the SPPT SNI for mandatory-SNI products, the company profile and tax/VAT registration, a list of similar project experience, and reference contacts. For large volumes, ask to visit the warehouse or factory. Keep all documents in the project folder for audit and warranty claims.

Buyer tips

Use one RFQ format for all suppliers so quotes are comparable.
Write the SNI number, unloading hours, price validity and who bears VAT.
Ask for the SPPT SNI and the factory data sheet with the quote.
Link payment to delivery and acceptance, not just dates.

Request a RFQ for building materials quote for your project

homeX can compare several brands at once and prepare a written quote for projects, renovations or shop stock. Send your needs (brand, size, quantity, location) via WhatsApp +62 821 1818 998, or visit the homeX showroom: Priskilla Tower, 6th floor, Jl. Atang Sanjaya No.21, Benda, Kota Tangerang, Banten 15125. Visit the homeX Showroom.

Disclaimer: prices change without notice and differ by store, city, pack size, grade and promotion. Data as of 23 October 2026; always confirm with the seller before buying.

FAQ

What goes into an RFQ for project building materials? Specification and quality (SNI/TKDN), quantity, arrival schedule, location, transport and packing, price and VAT, validity, down payment, instalments, retention, guarantees and price adjustment.

What down payment is reasonable for project material purchases? Government procurement benchmark (Perpres 46/2025 Article 29): at most 20% for non-micro/small firms, 30% for micro/small contracts of Rp2.5–15 billion, and higher for small micro/small contracts. Private contracts are free to agree, preferably with a guarantee.

Does the 5% retention apply to private purchases? The 5% retention is a government procurement rule (Perpres 16/2018 Article 53) serving as a maintenance guarantee. For private contracts it is only a benchmark and must be agreed in the contract.